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My employee forgot to submit a PTO request. Can I still add it to payroll without that?

Yes! When an employee fails to submit a PTO request through their Self Service account, you can still add the absence to the payroll. In your Client User account, navigate to EMPLOYEE SELF-SERVICE > Time > Employee Absences, and select the employee from the Employee List. Click "Add New" in the black bar, enter the Absence Date, select the Absence policy, enter the Hours, and click Save. The absence is automatically approved, and it will appear on the employee's Time Card (if using isolved Time & Attendance) or on the Time Entry Grid (if using manual entry).

Here are step-by-step instructions for entering an employee absence:

  1. Log into your Client User account at https://whirks.myisolved.com.
  2. Go to EMPLOYEE SELF-SERVICE > Time > Employee Absences.
  3. Select the employee from the Employee List.
  4. Click Add New in the black bar.
  5. Select the Absence Date from the calendar.
  6. Select the Absence policy from the available dropdown list.
  7. Enter the Hours.
  8. Enter a Start Time (optional). (NOTE: If this field is left blank, the Absence record will post with a Start Time of midnight on the employee's Time Card.)
  9. Enter Comments (optional).
  10. Click Save in the black bar.


  11. The absence is automatically approved upon saving, and will be added to the employee's Time Card (if using isolved Time & Attendance) or on the Time Entry Grid (is using manual payroll entry).

NOTE: When manually entering absences on the Employee Absences screen, you must add each day of the absences individually. Repeat the steps above to enter each day's absence.

 

What Else Should I Know?

For additional guidance on employee absences (i.e., PTO, Sick Leave, etc.), please refer to these articles: